World Class Interactive Webinars Congress.
Webinar Guidelines
Guidelines for Webinar Presenters
- In order to properly promote the webinar, the presenter needs to submit the Title of presentation, Abstract at least 30 days prior to the event. Also require to add a brief biographical sketch for each presenter and photograph.
- Webinar organizer and staff members (panelists, presenters, and co-organizers) will need to run the ZOOM app from a compatible Windows or Mac computer to host sessions. This allows you full access to our collaboration tools including questions & answers, polls, and more.
- Final slides need to be submitted to conference manager at least 24 hours prior to the dry run to conference manager will send the presenter(s) by adding opening and closing slides which need to be inserted as the first and last slides in the PowerPoint presentation. If there is more than one presenter, please insert a transition slide at the appropriate point for each presenter listing their name and affiliation.
- We recommend limiting the number of slides to 15 if possible.
- Plan for the oral presentation to be approximately 30 minutes allowing 15 minutes for questions and answers at the end of the webinar.
- Please return your final slide deck to conference manager the day prior to the webinar and they will load the slides into the webinar site so attendees can download prior to the webinar. After the webinar, they will also be posted on website, promotional channels along with the audio recording of the webinar.
Before joining, be sure to check
system requirements to avoid any connection issues.
system requirements to avoid any connection issues.
- Please be prepared to use either a headset or connect via telephone to ensure the best audio quality for the dry run and webinar. Speakerphones and mobile phones create echo and static.
- It is recommended that presenters use a video camera for their presentation and check their light source. Please refer to the tips and tricks at the end of this document.
- If multiple presenters plan to be in the same room during the presentation, it’s important that they share the computer. If more than presenter is signed on, audio will echo.
- Ensure you will be using hard-wired, high-speed internet. Wi-fi can drop during presentation.
LIVE DAY CHECK LIST:
- As a presenter, you must use the link you receive in the email to presenters about joining the webinar, please and join the webinar 15 minutes prior to the start time so everything can be tested and adjusted as needed. Never use the attendee link or you won’t be able to control your audio and screen sharing.
- Do not mute your own mic.
- Remember not to type during broadcast as that will be picked up on the recording.
- Turn off ringer on any land lines or cell phones in the room.
- Close unused applications and programs on your computer.
- Run the audio test to ensure you can hear the other presenters and that they can hear you.
- Three (3) minutes prior to the webinar, the first speaker should be ready with their slide deck with the opening slide up on their screen.
- Staff will start the webinar and will either introduce the presenter(s) or have the moderator do so. Staff will provide opening remarks and turn the session over to the first presenter or moderator (if there is a formal moderator).
- When the last presenter is finished, put up the closing slide and leave it up during the question-and-answer period. Once all questions have been answered, staff will close the webinar by thanking the presenters and sponsor and reminding the attendees when the recording will be available. Thank you for your help in ensuring the success of your webinar. We appreciate the time you’ve invested.
- By following these tips, you will manage to create a great atmosphere for your virtual presentation that look and sound professional for the remote audience!